Records Unit

Records Unit

The Records Unit is the repository for all police reports and paperwork that is handled within the department. The Unit is comprised of records, word processing, and data entry personnel. The Unit handles paperwork for over 30,000+ cases per year. In addition to reports, the unit handles the release of vehicles and is the primary contact for the public when requesting information.

Police Reports

All official reports are maintained by the police department's Records Unit. Reports are generally available to the public within 7-10 working days. In order to obtain a copy of a traffic collision report, you must be listed as a driver, registered owner, passenger in the vehicle, or other involved party. An authorized representative may request a report on your behalf as long as they have a signed waiver. Traffic collision reports are $19 per report. Request forms for all police reports are available at the front counter in the Police Department Records lobby, located on the first floor. Valid picture identification is required. Crime and Incident reports are releasable to victims. For information about the release of a specific report, you can call the Records Division at (805) 385-7650.

Live Scan Fingerprinting

An appointment is required and takes approximately 20 minutes to complete. Applicants must bring in the "Request for Live Scan Service" (BCII 8016) form and valid identification. Acceptable forms of identification include:

  • California driver's license
  • California Identification Card
  • Military ID
  • Passport

Minors may bring in a current school identification card as long as it has a photograph. Otherwise, minors must have a parent present and must bring in a certified copy of a birth certificate.

The rolling fee for each live scan service is $19, plus any additional fees charged by the Department of Justice. Applicants must be prepared to pay for all fees at the time of their live scan appointment by either cash or check.

Additional Live Scan Information:

  • Fingernails - Nails must be trimmed and not extremely long or curved as it may prevent the fingers from the proper rolling required for submission.
  • Bandaged or injured fingers - Applicants may need to reschedule an appointment until the injured or bandaged finger is healed as all ten prints must be taken at the time of appointment.
  • No children - Due to space limitations in the live scan room, we ask that you make arrangements for child care.
  • Appointments are reserved for you. If you cannot make an appointment, please call the Records Division to reschedule. If you are running late to your appointment, please call and let us know. If you are more than 5 minutes late you may have to reschedule your appointment.


Administration Services Divisions

Communications Division

» 911 Communications Center
» Training Coordinator

Professional Standards Division

» Internal Affairs Unit
» Specials Services Unit
» Training Unit

Support Services Division

» Technology Services Unit
» Financial Services Unit

Records & Property Division

» Property and Evidence Unit
» Records Unit

Policy Manual

» 2013 OPD Policy Manual